File No: MNU-24-22
Date Posted: June 22, 2024
Closing Date: Until Filled
Location: Ongwanada Resource Centre
Dates of Vacancy: July 2, 2024 – June 30, 2025
Hours of Work: 35 hours per week
Wage: Hourly:$28.84 – $32.14
Annually: $52,488 – $58,494

POSITION:

To provide administrative assistance and support to the Medical Services Department.

Safety is a priority of Ongwanada. Staff are responsible for maintaining their competencies, promoting safety and are accountable for effective person-served care. Employees are expected to follow all safe working practices established by Ongwanada for the protection of the health and safety of all workers, persons-served and visitors and to identify and report actual or potentially unsafe situations.

DUTIES AND RESPONSIBILITIES:

• Managing active calendars for the Director, Medical Services to, plan, coordinate and ensure schedules are up-to-date, arranging education for reporting staff, travel plans, itineraries, and agendas;
• Maintain an accurate filing system (electronic and paper based);
• Liaise with organizational and departmental staff and community partners re: scheduling appointments, scheduling meetings and ensuring follow-up on information as requested;
• Appropriately handling correspondence, re-directing routine correspondence and composing correspondence as required;
• Provide word processing (Microsoft, e-CIMS and other databases), scanning, photocopying, preparing power point presentations;
• Record minutes/ensure meeting packages are distributed within the required timeline as assigned;
• Office supply ordering and purchasing requests for the Director, Medical Services and respective reporting departments;
• Report and escalate issues to management as needed.

** For the complete position description please contact Human Resources through careers@ongwanada.com

QUALIFICATIONS, SKILLS & KNOWLEDGE REQUIRED:

• Successful completion of post-secondary office administration diploma or equivalent education and experience;
• Excellent oral and written communication skills;
• Excellent time management and organizational skills with keen attention to detail;
• Proficient in the use of standard office software;
• Ability to work independently and as a team member is essential;
• Bilingualism would be considered an asset;

  Please submit a Cover letter and Resume quoting file number to:

Human Resource Generalist

Ongwanada

191 Portsmouth Avenue

Kingston, ON    K7M 8A6

Fax (613) 548-8135

Email: careers@ongwanada.com