File No: MNU-24-37
Date Posted: September 6, 2024
Closing Date: Until Filled
Dates of Vacancy: September 23, 2024 – September 23, 2025
Hours of Work: 35 hours per week
Wage: Hourly: $30.93 – $31.22
Annually: $56,301 – $56,817

POSITION:

To provide a comprehensive, timely and accurate payroll service and accounting assistance under the direction of the Supervisor-Payroll Services.  Utilizing computer software in accordance with the appropriate collective agreements and memorandums of understanding; extracts payroll related statistical reports.

DUTIES AND RESPONSIBILITIES:

• Preparing changes to employee data for submission to Payroll Data Bureau;
• Maintaining current knowledge regarding the operation, maintenance and procedures for the Medipay payroll system, StaffRight time keeping system and StaffPay time/payroll interface program;
• Processing, transmitting, receipt and distribution of biweekly payroll, as assigned;
• Processing authorized employee requests for payroll deductions;
• Responding to, and resolving, employee and Supervisor’s inquiries on Payroll related issues;
• Recalculate pay and create manual cheques as assigned;
• Verifies receipt of signed Unit Pay Details and data entry of changes (time keeping) at pay end;
• Receives notices of staff leave requests and updates on StaffRight time keeping database;
• Assisting with calculations for HOOPP for terminations, retirements and Maternity Leaves;
• Reconciles amounts in order to preparing payroll related cheque requests and remittance documentation;
• Processing government garnishments as required;
• Maintaining and creating lists and forms as assigned to ensure proper payroll process;
• Maintaining confidential employee files of entitlement, banking, leaves, address and other payroll related information;
• Assisting with calculating and preparing retroactive payments of contract settlements when required;
• Assisting with preparing and processing year end reconciliations for all government agencies.
• Tracks annual leave allowances and notifies supervisors when time exhausted; completes follow-up of outstanding compassionate leave approval forms;
• Performs other duties as assigned.

** For the complete position description please contact Human Resources through careers@ongwanada.com

QUALIFICATIONS, SKILLS & KNOWLEDGE REQUIRED:

• Possess post-secondary education including enrollment or completion of Level I of the C.P.A. certification program;
• Experience working with a computerized payroll system, preferably MediSolution, would be a definite asset. Proficiency in Microsoft Office (Excel, Word) and Word Perfect is required;
• Working knowledge of collective agreements and related memorandums of agreements in respect to payroll related items an asset;
• Ability to maintain confidential information and to work under time constraints and deadlines; 
• Good oral, written, analytical and statistical skills are required to carry out day to day routine payroll assignments;
• Incumbent should have strong attention to detail and accuracy and must be able to meet deadlines;
• Experience working in a hospital setting would be an asset.

Les candidats bilingues sont fortement encouragés à soumettre leur candidature.               

Please submit a Cover letter and Resume quoting file number by the noted closing date to:

Human Resource Specialist

Ongwanada

191 Portsmouth Avenue

Kingston, ON    K7M 8A6

Fax (613) 548-8135  Email: careers@ongwanada.com