Temporary Part Time Administrative Assistant

Temporary Part Time Administrative Assistant

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File No: MNU-22-20
Date Posted: July 8, 2022.
Closing Date: July 15, 2022
Date of Vacancy: July 25, 2022 – End of March 2023 with Possibility of Extension
Hours of Work: 20.5 hours/week
Wage: Ongwanada offers a competitive benefit package. The salary will commensurate with experience.


To provide secretarial duties both administrative and medical for Psychiatrist/Chair Division of Developmental Disabilities.


  • Provide reception duties, receive visitors, employ tact and judgment when responding to inquiries;
  • Manage electronic calendars for psychiatrist/chair division of developmental disabilities, set up referral appointments with professionals and specialists;
  • Transcribe, type and photocopy correspondence from handwritten, Dictaphone and personal dictation; compose routine correspondence;
  • Maintain a confidential correspondence and patient filing system;
  • Create slides, overheads, notes for teaching purposes, events, conferences, etc.,
  • Arrange meetings, seminars, luncheons ensuring appropriate equipment is available;
  • Other duties as assigned.

** For the complete position description please contact Human Resources through careers@ongwanada.com


  • College Diploma in Office Administration with Medical Terminology or equivalent education/experience
  • Minimum one year in an administrative office environment, preferably in health care or social services
  • Proficiency in the use of Microsoft Word, Access, Excel, PowerPoint and Outlook and dictation software
  • Excellent oral and written communication skills; Excellent organizational skills
  • Ability to work independently , maintain confidentiality and use tact/diplomacy with Ongwanada staff, clients, families, community organizations and the general public
  • Initiative and ability to multi-task in a busy office environment
  • Bilingualism (French and English) an asset

Les candidats bilingues sont fortement encouragés à soumettre leur candidature.

Please submit a Cover Letter and Resume quoting file number by the noted closing date to:

Human Resources Generalist Human Resources
191 Portsmouth Avenue
Kingston, ON    K7M 8A6
Fax (613) 548-8135  Email: careers@ongwanada.com


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